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Lotus Notes to Office 365 Migration Tool – A Complete Guide

Lotus Notes to Office 365 Migration Tool – A Complete Guide

While we talk about recent past years, Office 365 is gained popularity in every corner of the world. It is also more reasons that insist users to perform the Lotus Notes to Office 365 migration that we will discuss in this content. We also focus on the solutions to perform the Lotus Notes NSF files migration.

Office 365 provides a variety of desktop applications such as Yammer, Skype, Team, and many more. It is significantly better to manage emails and other tasks in the Office 365 cloud service. Hence, read this content until the end; it would be helpful if you have the best solution to migrate Lotus Notes to Office 365 environment.

Why do users need to migrate Lotus Notes to Microsoft 365?

⦁ Office 365 provides a simple user interface that is better than Lotus Notes offers to its users.
⦁ Moreover, Office 365 is cost-effective as compared to the Lotus Notes email client.
⦁ Users will not face downtime situations in Office 365 because it is a cloud-based Saas always updated.
⦁ Various features in a single subscription, it provides a variety of features and productivity applications.
⦁ Office 365 is easily accessible from anywhere and anytime.
⦁ Microsoft also provides diversity in the plans that are comfortable for an individual user or large organization. It offers a several range of subscription plans.

Above, we mentioned possible reasons why users perform Lotus Notes to Office 365 migration jobs. It might be more reasons that differ from user to user.

Manual methods to migrate NSF files into Office 365

There are two manual approaches available to migrate Lotus Notes to Office 365 environment.

Method 1: Using MONTI
Method 2: IMAP Connector

Method 1: Lotus Notes to Office 365 migration step by step process using MONTI.

Step 1: Before starting the Lotus Notes NSF files migration, users first go to the official website of Microsoft to download the MONTI.exe file.

Before starting the Lotus Notes NSF files migration
Before starting the Lotus Notes NSF files migration

Step 2: Thereafter, click double-tap on the downloaded file. Then browse the location where you want to save the MONTI file.

Thereafter, click double-tap on the downloaded file
Thereafter, click double-tap on the downloaded file

 

Step 3: Now unzip the file on the saved location, and then all documents will extract.

Now unzip the file on the saved location, and then all documents will extract
Now unzip the file on the saved location, and then all documents will extract

 

Step 4: After that, go to the location where all documents were extracted and click on Office 365 Deployment tools/ MONTI/ Docs folder.
Step 5: At last, open the MONTI 3.2 configuration guide, which is about 86 pages long to learn about the Lotus Notes to Office migration step by step process.

Method 2: Migrate Lotus Notes emails using the IMAP connector

Follow the Lotus Notes to Office 365 migration step by step process that we mentioned below.

  • Step 1: First of all, back up all your NSF files into the local storage to overcome unexpected future mishaps manually.
    Step 2: Create the accounts of the user’s mailboxes in the Lotus Notes email client.
    Step 4: Enable IMAP IP or TCP port
    ⦁ Go to the Domino administrator.
    ⦁ Thereafter, go to the configuration.
    ⦁ Execute IMAP service by opening the server document.
    ⦁ Then, go to Port, Internet and then select the MAIL tab.
    ⦁ Click on the MAIL tab, and enable IMAP TCP or IP port service.
    ⦁ Now, save the changes.
    Step 5: At last, make the synchronization between Office 365 and Lotus Notes to migrate Lotus Notes to Office 365.

Some limitations of the manual technique

⦁ Users must have the good technical expertise to implement the manual method for migrating the Lotus Notes emails.
⦁ It cannot process the calendar entries into the target.
⦁ The manual method consumes too much time to migrate Lotus Notes to Office 365 because it has a lengthy process.
⦁ The chances of human error are high, so utilizing the manual method without a single error is a must.
⦁ Moreover, the manual method doesn’t migrate NSF files of more than 1 GB size. Therefore, users need to perform the Lotus Notes to Office 365 migration again and again if users have a large amount of data.
⦁ This method is complex to utilize for novice and non-technical users.

While performing the manual method, users must have more careful and focused; otherwise, it leads to the chances of data corruption. Users can also wipe out the manual method’s challenges by choosing the Shoviv professional method to perform the Lotus Notes to Office 365 migration task.

Shoviv’s professional approach to migrating NSF files

Most organizations wish to have professional software that makes the migration task easy as a cakewalk. Hence, Shoviv comes up with professional software that performs the Lotus Notes to Office 365 migration process in a single go. Moreover, users do not need to prior technical knowledge to migrate the NSF files into Microsoft 365. Shoviv professional software provides various advanced features that give a better working experience as compared to the manual method. The working process of this software is very fast and able to make the migration of multiple Lotus Notes files in a single click.

Updated features of the Shoviv Lotus Notes to Office 365 Migration Tool

  1. This software permits users to add many Lotus Notes NSF files without size restrictions on them.
  2.  Users can migrate the NSF files into Outlook PST with ease.
  3.  It has a filter option that allows users to apply filters on the added items. This option helps users to add or eliminate the desired items before processing the Lotus Notes to Office 365 migration process.
  4. The folder hierarchy and meta properties of the data stay the same even after migrating the NSF files into the target.
  5. Moreover, this software makes the migration of all Lotus Notes data even it migrates the specific folders of the Lotus Notes mailboxes.
  6. The preview facility of this software allows users to cross-check added items.
  7. It has a user-friendly GUI that allows all users to migrate Lotus Notes to Office 365 environment. Even new users also perform the NSF migration without any difficulty.
  8. The incremental export option of this software resumes the process if it gets interrupted and is expert in preventing data duplicity in the target.
  9. It also allows users to make the conversion of NSF files into EML and MSG file formats.
  10. This tool provides an option to migrate the NSF files directly into the Live Exchange Server.
  11.  This software migrate Lotus Notes to Office 365 with zero data loss.

 

Users can get practical knowledge of the functionality of this software by downloading its free trial version. The free trial version of this software is available on the Shoviv’s official website. Moreover, users can migrate the first 50 items/folder into the target in this free trial version.

Migrate NSF files into Office 365 using the Shoviv advanced automation

Now, we are going to mention the Lotus Notes to Office 365 migration step by step guide using the Shoviv professional software. So, read all the steps carefully to make this migration task effortlessly.
Step 1: Firstly, download the Shoviv Lotus Notes to Office 365 Migration Tool.exe from the official website of Shoviv. Thereafter, open the downloaded file.

Firstly, download the Shoviv Lotus Notes to Office 365 Migration Tool
Firstly, download the Shoviv Lotus Notes to Office 365 Migration Tool

 

Step 2: Go to the ribbon bar and select add NSF file option, and add the NSF files which you want to migrate.

Go to the ribbon bar and select add NSF file option, and add the NSF files which you want to migrate
Go to the ribbon bar and select add NSF file option, and add the NSF files which you want to migrate

Step 3: Afterward, right-click on the added mailboxes and click on the export Office 365 and then multiple NSF files. Users also can select Office 365 tab from the ribbon bar and tap on the NSF multiple mailboxes.

Afterward, right-click on the added mailboxes and click on the export Office 365 and then multiple NSF files
Afterward, right-click on the added mailboxes and click on the export Office 365 and then multiple NSF files

Step 4: The new wizard to check/uncheck subfolders will open, where users can select all subfolders by checking the check box.

The new wizard to check/uncheck subfolders will open
The new wizard to check/uncheck subfolders will open

Step 5: After that, users have to add their Outlook profile in order to connect the Office 365. After filling up all the required details, click on next.

After that, users have to add their Outlook profile in order to connect the Office 365
After that, users have to add their Outlook profile in order to connect the Office 365

Step 6: The report view of the added NSF files will open. Here users can map the source and target.

The report view of the added NSF files will open
The report view of the added NSF files will open

Step 7: Next window for the apply filters on the added items will display on the user’s screen. It allows users to add or remove the items that they wish using the date or folder option. A check box is also available in this window named as ‘Export all items’ that helps in preventing data duplicity. By checking this check box, this software doesn’t migrate the previously migrated items.

Next window for the apply filters on the added items will display on the user's screen
Next window for the apply filters on the added items will display on the user’s screen

Step 8: Finally, click on the save report if you want to save a report of the whole process of the Lotus Notes to Office 365 migration task for future reference and then click on finish.

Finally, click on the save report if you want to save a report of the whole process of the Lotus Notes to Office 365 migration task for future reference and then click on finish
Finally, click on the save report if you want to save a report of the whole process of the Lotus Notes to Office 365 migration task for future reference and then click on finish

Conclusion

In this content, we mentioned all the possible solutions that users utilize to perform the Lotus Notes to Office 365 migration process. Here we conclude that Shoviv professional software is a straightforward method that users use to make this task with ease. However, the manual method is lengthy, time-consuming, and lacks of advanced features. If you still want to use the manual method, then you have to be more focused and careful; otherwise, you can get stuck in a data corruption situation. Before making any decision try its free demo version.

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