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HomeProgramming & TechBest Trick to Export Office 365 Mailbox to PST without Outlook

Best Trick to Export Office 365 Mailbox to PST without Outlook

Best Trick to Export Office 365 Mailbox to PST without Outlook

Microsoft Office 365 is the most trusted and reliable web-based email client used all over the world which stores the users’ data on the cloud. It provides users with a lot of functionalities like sharing files, using cloud services, and many more, but still, such situations arise due to which users have to export Office 365 Mailbox to PST without Outlook.

So, this is because, without the internet, you cannot view the data of Office 365. If the user wants to view the data offline mode, then it is necessary to create a backup of Office 365 mailbox data. Today we will tell you through this blog how to convert Office 365 mailbox to a PST file without using Outlook, then for this, you will have to read it till the end.

Why do Users want to Export Office 365 Mailbox to PST without Outlook?

So there are many such scenarios, due to which users convert O365 Mailbox to PST without Outlook. So, in this part, we will introduce you to some such reasons, so let us begin without wasting much more time.

  • Users of O365 who use the cloud sometimes want to access their data through Outlook on the desktop. However, this function will be available when exporting Office 365 mailboxes from webmail to PST.
  • Corporate customers prefer to store data in .pst (Personal Storage Table) format as they never want to take any risk with their emails. In the event of O365 data loss, they can then use the output data.
  • Professionals who want to switch from desktop Outlook to Outlook 365 can do so by extracting data from files with PST file extension. PST is an Outlook Desktop Native Format.
  • Before relocating businesses, many professionals want to export their Office 365 Archive mailbox to PST. Because they do not want to lose any important information while changing jobs.

So, after knowing all the things. Let us move on to the solution. In the upcoming section, we will guide you step-by-step through the process for this task.

Approaches to Export Office 365 Mailbox to PST without Outlook

So, there are two techniques to do this task: a manual and an automated method. Let us start with manual methods than automated methods.

Manually Convert O365 Mailbox to PST Without Outlook Using eDiscovery

So Microsoft has not developed any such software through which any Office 365 users can export Office 365 Mailbox to PST without Outlook. So now administrators started using an eDiscovery content search facility and it is available as a manual method in the online market. These methods are divided into 3 parts. So, read and follow very carefully.

#Step 1: Assigning eDiscovery Permissions in M365

Note: Microsoft 365 compliance center requires you to set permissions. You cannot create a content search or export the Office 365 mailbox to PST file format if the permissions are not configured.

  1. Utilizing your Admin login information, log in to your Office 365 account.
  2. Select Admin by clicking the App Launcher symbol in the top left corner.
  3. Select the Security option from the Admin Center’s left side.
  4. Click Permissions on the left side of the new tab.
  5. Select the eDiscovery Manager checkbox now.
  6. Tap on the Edit option next to the eDiscovery Administrator as you scroll down the new pop-up.
  7. Here, you must select the eDiscovery Administrator and click Save.

#Step 2: Create a Content Search in Office 365

  1. After that, click Search on the left side by scrolling down from the top.
  2. Select Content Search from the list of search options.
  3. Tap the New Search option in the new window.
  4. Press Next after entering the new search’s name and description.
  5. Select the mailboxes and folders you wish to export as PST, then click Next.
  6. Select the Conditions to export that you want, then click Next.
  7. After checking your search, press the Submit button.
  8. To return to the Search window, click Done.
  9. When you select your custom search, a new window will open.
  10. Then select Export Results from the drop-down menu after clicking the Action button.
  11. After that, select Export by scrolling down in the Export Results window.

#Step 3: Export O365 Mailbox to PST File Format

  1. Select the Search once it comes on the screen to copy the Export key.
  2. Select Download Results from the menu now.
  3. Your system will download a Microsoft Office tool. Start the utility, then paste the Export key you previously copied into the edit area.
  4. Finally, select the location where you want to save the PST file on your computer and press Start.

Keep this in mind: If you follow any step incorrectly, you will not be able to export Microsoft 365 emails to PST format. It is also challenging to grant the necessary rights to complete the operation. The technical level required for this job is Administrator. Therefore, it is not recommended for non-technical individuals to use eDiscovery. This also takes a lot of time and effort.

Automatically Convert O365 Mailbox to PST Without Outlook

If the technique mentioned above is proving difficult for you, then you can use the solution mentioned in this part, which is very simple and reliable. Just download this Office365 to PST Converter Tool on your local computer and export Office 365 Mailbox to PST without Outlook very easily without facing any problems.

Best Characteristics of this Software

  • Without eDiscovery, you can export Office 365 archive mailboxes to PST with this trustworthy, fully automated software. To do the operation, the tool only needs your O365 account login information. We never keep any important user data on file.
  • Generated data, including To, Cc, Bcc, From, Date, Time, Year, Subject, Signature, Attachments, Inline Images, Header, Hyperlinks, and all others, are completely intact thanks to Microsoft 365 to PST Export Software.
  • The shared mailbox for Microsoft 365 can also be exported to PST using this program. Even so, it is the ideal method for accurately converting Office 365 In-Place Archive to PST.
  • From O365 In-Place Archive, Shared, and Single Mailboxes, the utility exports PST Unicode character files. The user can then utilize MS Outlook 2021, 2019, 2016, 2013, 2010, 2007, and 2003 with the generated PST file.
  • By selecting the PST file size from the program panel, users can split PST files with ease. Decide whether the resulting PST file should be 2 GB, 5 GB, or 10 GB in size.

Time to Wind-Up

In this entire blog, we have given step-by-step guidance about all the top two methods to export Office 365 mailbox to PST without Outlook. Now, if you are up to date with e-discovery methods, this is very long and difficult for non-technical people. So, in that case, the IT expert recommended using a third-party tool. It is very easy to understand for technical and non-technical people. I hope this blog will help you to solve your problem without any hassle.

Noel Nofel
Noel Nofel
I'm a technical content writer with a background in Computer Science and Technical Communication. With over 7 years of experience in the industry, I have a passion for creatin


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